Broadmoor Wedding Timeline Tips from a Colorado Springs Wedding Planner

Jan 24

Planning a wedding at The Broadmoor is a dream, but because of its size, scale, and luxury standards, it also requires a very intentional, well-structured timeline. The Broadmoor is not a “plug and play” venue. It’s a five-star luxury property with multiple spaces, layouts, transportation logistics, and guest flow considerations that absolutely impact how your wedding day should be planned.

As a Colorado Springs wedding planner who has coordinated at The Broadmoor, I can confidently say: a smooth wedding day here isn’t about rushing, it’s about spacing, structure, and strategy.

If you’re planning a Broadmoor wedding, these timeline tips will help you avoid stress, delays, and last-minute chaos, and create the seamless luxury experience your guests expect.

Bride and groom at The Broadmoor entering car to head to ceremony

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1. Build a Spacious Timeline (This Is Not a Compact Venue)

The Broadmoor is a large property, and movement between spaces takes time. From getting ready locations, to ceremony spaces, to cocktail hour, to reception, everything requires intentional spacing.

Do not compress your day. A rushed timeline leads to delayed ceremonies, missed photo opportunities, guest confusion, vendor stress, and a chaotic flow.

Groom and groomsmen getting ready for wedding ceremony at The Broadmoor

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2. Hire a Planner + Assistant

Because of the size of The Broadmoor, coordination is needed in multiple places at once. When hiring your planner, always ask if they provide an assistant or request to add one.

details at the broadmoor wedding Colorado Springs

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3. Pre-Scout Photo Locations

Have your photographer scout the property before the wedding day or hire someone who has shot there multiple times. Your photographer should already have a plan for specific photo locations and travel time.

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4. Build a Weather Backup Plan You Love

Have a pre-selected backup ceremony plan that you genuinely love and that is already communicated to vendors and built into your timeline.

Winter snowy wedding at the Broadmoor inclement weather wedding Colorado Springs

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5. Plan Guest Transportation & Shuttle Flow

Communicate shuttle expectations clearly and build realistic timing windows into your schedule.

bride entering shuttle for ceremony at The Broadmoor

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6. Understand the Luxury Execution Standard

The Broadmoor is a five-star luxury experience. Your timeline must support hidden logistics, calm guest flow, and seamless transitions.

reception sweetheart table set up at The Broadmoor

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7. Hire a Planner Who Knows The Broadmoor Layout

Not all planners are equal for this venue. Experience, layout knowledge, and detailed timeline building are essential.

Bride and groom ceremony saying I do at The Broadmoor Colorado Springs

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8. The Broadmoor Is a Full Wedding Experience — Not Just a Wedding Day

One of the most unique aspects of hosting a wedding at The Broadmoor is that guests can stay on property — transforming your wedding into a full weekend experience.

Couples should plan intentional experiences such as welcome gatherings, spa days, golf outings, group dinners, on-site activities, local excursions, brunches, and farewell events.

Working with a coordinator who understands local Colorado Springs activities and Broadmoor amenities allows couples to curate meaningful guest experiences, manage logistics, and create a seamless multi-day celebration.

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Planning a Broadmoor wedding in Colorado Springs? Whether you’re looking for full planning, partial planning, or month-of coordination, having a professional who builds strategic timelines allows you to enjoy your wedding day - not manage it.